Microsoft Office Shortcuts
Few of us can imagine life without Microsoft Office. Even
fewer of us can afford not to work faster with it. Even though the new ribbon
makes accessing features a lot easier, shortcuts are a much better way of going
about business. As you’ll see, the ribbon even makes keyboard access easier for
us.
Working With Documents Shortcuts
Create a new document of thesame type as the current or
most recent document. . . . . . . . . . . . . . . . .[Ctrl] + [N]
Open a document. . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [O]
Close a document. . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [W]
Split the document window. . . . . . . . . . . . .[Alt] + [Ctrl] + [S]
Remove the document window split. . . . .[Alt] + [Shift] + [C]
Save a document. . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [S]
Find text, formatting, and
special items. . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F]
Repeat find (after closing Find and
Replace window). . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [Y]
Replace text, specific formatting,
and special items. . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [H]
Go to a page, bookmark, footnote,
table, comment, graphic, or other
location. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [G]
Switch between the last four places
that you have edited. . . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [Z]
Open a list of browse options. Press
the arrow keys to select an option,
and then press ENTER to browse
through a document by using the
selected option. . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [Home]
Move to the previous edit location. . . . . . .[Ctrl] + [Page Up]
Move to the next edit location. . . . . . . . . .[Ctrl] + [Page Down]
Switch to Print Layout view. . . . . . . . . . . . .[Alt] + [Ctrl] + [P]
Switch to Outline view. . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [O]
Switch to Draft view. . . . . . . . . . . . . . . . . . .
.[Alt] + [Ctrl] + [N]
Promote a paragraph. . . . . . . .. . . . . . . . .[Alt] + [Shift] + [Left Arrow]
Demote a paragraph. . . . . . . . . . . .. .[Alt] + [Shift] + [Right Arrow]
Demote to body text. . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [N]
Move selected paragraphs up. . . . . . .. . .[Alt] + [Shift] + [Up Arrow]
Move selected paragraphs down. . . . . . .[Alt] + [Shift] +[Down Arrow]
Expand text under a heading. . . . . . . . . . .[Alt] + [Shift] + [+]
Collapse text under a heading. . . . . . . . . .[Alt] + [Shift] + [-]
Expand or collapse all text or headings. . . . . .[Alt] + [Shift] + [A]
Hide or display character formatting. . . . . . . . . . . .[/ ] (keypad)
Show the first line of body text or
all body text. . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Shift] + [L]
Show all headings with the
Heading 1 style. . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Shift] + [1]
Show all headings up to Heading n. . . . . .[Alt] + [Shift] + [n]
Insert a tab character. . . . . . . . . . . . . . . . . . .[Ctrl] + [Tab]
Print a document. . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [P]
Switch in or out of print preview. . . . . . . .[Alt] + [Ctrl] + [I]
Move around the preview page when
zoomed in. . . . . . . . . . . . . . . . . . . . . . . . . . . .Arrow keys
Promote a paragraph. . . . . . . .. . . . . . . . .[Alt] + [Shift] + [Left Arrow]
Demote a paragraph. . . . . . . . . . . .. .[Alt] + [Shift] + [Right Arrow]
Demote to body text. . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [N]
Move selected paragraphs up. . . . . . .. . .[Alt] + [Shift] + [Up Arrow]
Move selected paragraphs down. . . . . . .[Alt] + [Shift] +[Down Arrow]
Expand text under a heading. . . . . . . . . . .[Alt] + [Shift] + [+]
Collapse text under a heading. . . . . . . . . .[Alt] + [Shift] + [-]
Expand or collapse all text or headings. . . . . .[Alt] + [Shift] + [A]
Hide or display character formatting. . . . . . . . . . . .[/ ] (keypad)
Show the first line of body text or
all body text. . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Shift] + [L]
Show all headings with the
Heading 1 style. . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Shift] + [1]
Show all headings up to Heading n. . . . . .[Alt] + [Shift] + [n]
Insert a tab character. . . . . . . . . . . . . . . . . . .[Ctrl] + [Tab]
Print a document. . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [P]
Switch in or out of print preview. . . . . . . .[Alt] + [Ctrl] + [I]
Move around the preview page when
zoomed in. . . . . . . . . . . . . . . . . . . . . . . . . . . .Arrow keys
General Tasks Shortcuts
These are Word’s most
common tasks, and are also applicable for other Office tools.
Create a non-breaking space. . . . . . . . . . .
.[Ctrl] + [Shift] + [Space]Create a non-breaking hyphen. . . . . . . . . .[Ctrl] + [-]
Make letters bold. . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [B]
Make letters italic. . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [I]
Make letters underline. . . . . . . . . . . . . . . . .[Ctrl] + [U]
Decrease font size one value. . . . . . . . . . . .[Ctrl] + [Shift] + [<]
Increase font size one value. . . . . . . . . . . . .[Ctrl] + [Shift] + [>]
Decrease font size 1 point. . . . . . . . . . . . . .[Ctrl] + [[]
Increase font size 1 point. . . . . . . . . . . . . . .[Ctrl] + []]
Remove paragraph or character
formatting. . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Space]
Copy the selected text or object. . . . . . . . .[Ctrl] + [C]
Cut the selected text or object. . . . . . . . . .[Ctrl] + [X]
Paste text or an object. . . . . . . . . . . . . . . . .
.[Ctrl] + [V]
Paste special . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Alt] + [V]
Paste formatting only . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [V]
Undo the last action. . . . . . . . . . . . . . . . . . .[Ctrl] + [Z]
Redo the last action. . . . . . . . . . . . . . . . . . . .[Ctrl] + [Y]
Open the Word Count dialog box. . . . . . . .[Ctrl] + [Shift] + [G]
Paste special . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Alt] + [V]
Paste formatting only . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [V]
Undo the last action. . . . . . . . . . . . . . . . . . .[Ctrl] + [Z]
Redo the last action. . . . . . . . . . . . . . . . . . . .[Ctrl] + [Y]
Open the Word Count dialog box. . . . . . . .[Ctrl] + [Shift] + [G]
Move by one preview page when
zoomed out. . . . . . . . . . .. . . . . . .. . . . . . .[Page Up] or[Page Down]
Move to the first preview page when
zoomed out. . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Home]
Move to the last preview page when
zoomed out. . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [End]
Insert a comment. . . . . . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [M]
Turn change tracking on or off. . . . . . . . . .[Ctrl] + [Shift] + [E]
Close the Reviewing Pane if it is open. . . .[Alt] + [Shift] + [C]
Go to beginning of document.
(Reading View) . . . . . . . . . . . . . . . . . . . . . . . .[Home]
Go to end of document. (Reading View) . .[End]
Go to page n. (Reading View) . . . . . . . . . . .[n], [Enter]
Exit reading layout view. . . . . . . . . . . . . . . .[Esc]
Mark a table of contents entry. . . . . . . . . .[Alt] + [Shift] + [O]
Mark a table of authorities entry
(citation). . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Shift] + [I]
Mark an index entry. . . . . . . . . . . . . . . . . . .[Alt] + [Shift] + [X]
Insert a footnote. . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [F]
Insert an endnote. . . . . . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [D]
Insert a hyperlink. . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [K]
Go back one page. . . . . . . . . . . . . . . . . . . . . .[Alt] + [Left Arrow]
Go forward one page. . . . . . . . . . . . . . . . . . .[Alt] + [Right Arrow]
Refresh. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[F9]
zoomed out. . . . . . . . . . .. . . . . . .. . . . . . .[Page Up] or[Page Down]
Move to the first preview page when
zoomed out. . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Home]
Move to the last preview page when
zoomed out. . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [End]
Insert a comment. . . . . . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [M]
Turn change tracking on or off. . . . . . . . . .[Ctrl] + [Shift] + [E]
Close the Reviewing Pane if it is open. . . .[Alt] + [Shift] + [C]
Go to beginning of document.
(Reading View) . . . . . . . . . . . . . . . . . . . . . . . .[Home]
Go to end of document. (Reading View) . .[End]
Go to page n. (Reading View) . . . . . . . . . . .[n], [Enter]
Exit reading layout view. . . . . . . . . . . . . . . .[Esc]
Mark a table of contents entry. . . . . . . . . .[Alt] + [Shift] + [O]
Mark a table of authorities entry
(citation). . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Shift] + [I]
Mark an index entry. . . . . . . . . . . . . . . . . . .[Alt] + [Shift] + [X]
Insert a footnote. . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [F]
Insert an endnote. . . . . . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [D]
Insert a hyperlink. . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [K]
Go back one page. . . . . . . . . . . . . . . . . . . . . .[Alt] + [Left Arrow]
Go forward one page. . . . . . . . . . . . . . . . . . .[Alt] + [Right Arrow]
Refresh. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[F9]
Microsoft Word Editing Shortcuts
Delete one character to the left. . . . . . . . .[Backspace]
Delete one word to the left. . . . . . . . . . . . .[Ctrl] + [Backspace]
Delete one character to the right. . . . . . . .[Delete]
Delete one word to the right. . . . . . . . . . . .[Ctrl] + [Delete]
Cut selected text to the Office Clipboard. .[Ctrl] + [X]
Undo the last action. . . . . . . . . . . . . . . . . . .[Ctrl] + [Z]
Cut to the Spike (similar to the Clipboard). [Ctrl] + [F3]
Open the Office Clipboard . . . . . . . . . . .Press [Alt] + [H] > [F] > [O]
Move text or graphics once.. .. .[F2] (use the cursor and press[Enter])
Copy text or graphics once. . . . . . . . . . . . . .[Shift] + [F2] (use the
cursor and press [Enter])
When text or an object is selected,
open the Create New Building Block
dialog box. . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [F3]
When the building block — for example,
a SmartArt graphic — is selected,
display the right-click menu that
is associated with it. . . . . . . . . . . . . . . . . . . .[Shift] + [F10]
Paste the Spike contents. . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [F3]
Copy the header or footer used in the
previous section of the document. . . . . . .[Alt] + [Shift] + [R]
Insert A field . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F9]
Insert A line break . . . . . . . . . . . . . . . . . . . . .[Shift] + [Enter]
Insert A page break . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Enter]
Insert A column break . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [Enter]
Insert An em dash . . . . . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [-]
Insert An en dash / optional hyphen . . . .[Ctrl] + [-]
Insert The copyright symbol . . . . . . . . . . . .[Alt] + [Ctrl] + [C]
Insert The registered trademark symbol .[Alt] + [Ctrl] + [R]
Insert The trademark symbol . . . . . . . . . . .[Alt] + [Ctrl] + [T]
Insert An ellipsis . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [.]
Insert An AutoText entry . . . . . . . . . . . . . . .Type the first few
characters of the AutoText
entry name > [Enter]
Insert the Unicode character for the
specified Unicode (hexadecimal)
character code. . . . . . . . . . .The character code,[Alt] + [X]
Find out the Unicode character code
for the selected character . . . . . . . . . . . . . .[Alt] + [X]
Insert the ANSI character for the
specified ANSI (decimal) character code. .[Alt] + the character code
(on the numeric keypad)
Turn extend selection mode on. . . . . . . . .[F8]
Select the nearest character. . . . . . . . . . .[F8] > Left or Right Arrow
Increase the size of a selection. . . . . . . . . .[F8]
Reduce the size of a selection. . . . . . . . . . .[Shift] + [F8]
Turn extend mode off. . . . . . . . . . . . . . . . . .[Esc]
Extend a selection one character to
the right. . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [Right Arrow]
Extend a selection one character to
the left. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [Left Arrow]
Extend a selection to the end of a word. . . . .[Ctrl] + [Shift] + [Right
Arrow]
Delete one word to the left. . . . . . . . . . . . .[Ctrl] + [Backspace]
Delete one character to the right. . . . . . . .[Delete]
Delete one word to the right. . . . . . . . . . . .[Ctrl] + [Delete]
Cut selected text to the Office Clipboard. .[Ctrl] + [X]
Undo the last action. . . . . . . . . . . . . . . . . . .[Ctrl] + [Z]
Cut to the Spike (similar to the Clipboard). [Ctrl] + [F3]
Open the Office Clipboard . . . . . . . . . . .Press [Alt] + [H] > [F] > [O]
Move text or graphics once.. .. .[F2] (use the cursor and press[Enter])
Copy text or graphics once. . . . . . . . . . . . . .[Shift] + [F2] (use the
cursor and press [Enter])
When text or an object is selected,
open the Create New Building Block
dialog box. . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [F3]
When the building block — for example,
a SmartArt graphic — is selected,
display the right-click menu that
is associated with it. . . . . . . . . . . . . . . . . . . .[Shift] + [F10]
Paste the Spike contents. . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [F3]
Copy the header or footer used in the
previous section of the document. . . . . . .[Alt] + [Shift] + [R]
Insert A field . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F9]
Insert A line break . . . . . . . . . . . . . . . . . . . . .[Shift] + [Enter]
Insert A page break . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Enter]
Insert A column break . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [Enter]
Insert An em dash . . . . . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [-]
Insert An en dash / optional hyphen . . . .[Ctrl] + [-]
Insert The copyright symbol . . . . . . . . . . . .[Alt] + [Ctrl] + [C]
Insert The registered trademark symbol .[Alt] + [Ctrl] + [R]
Insert The trademark symbol . . . . . . . . . . .[Alt] + [Ctrl] + [T]
Insert An ellipsis . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [.]
Insert An AutoText entry . . . . . . . . . . . . . . .Type the first few
characters of the AutoText
entry name > [Enter]
Insert the Unicode character for the
specified Unicode (hexadecimal)
character code. . . . . . . . . . .The character code,[Alt] + [X]
Find out the Unicode character code
for the selected character . . . . . . . . . . . . . .[Alt] + [X]
Insert the ANSI character for the
specified ANSI (decimal) character code. .[Alt] + the character code
(on the numeric keypad)
Turn extend selection mode on. . . . . . . . .[F8]
Select the nearest character. . . . . . . . . . .[F8] > Left or Right Arrow
Increase the size of a selection. . . . . . . . . .[F8]
Reduce the size of a selection. . . . . . . . . . .[Shift] + [F8]
Turn extend mode off. . . . . . . . . . . . . . . . . .[Esc]
Extend a selection one character to
the right. . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [Right Arrow]
Extend a selection one character to
the left. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [Left Arrow]
Extend a selection to the end of a word. . . . .[Ctrl] + [Shift] + [Right
Arrow]
Extend a selection to the beginning . . . . .[Ctrl] +
[Shift] + [Left
of a word. Arrow]
Extend a selection to the end of a line. . .[Shift] + [End]
Extend a selection to the beginning
of a line. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [Home]
Extend a selection one line down. . . . . . . .[Shift] + [Down Arrow]
Extend a selection one line up. . . . . . . . . .[Shift] + [Up Arrow]
Extend a selection to the end of a para . .[Ctrl] + [Shift] +[DownArrow]
Extend a selection to the beginning
of a paragraph. . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [Up Arrow]
Extend a selection one screen down. . . . .[Shift] + [Page Down]
Extend a selection one screen up. . . . . . . .[Shift] + [Page Up]
Extend a selection to the beginning
of a document. . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [Home]
Extend a selection to the end of
a document. . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [End]
Extend selection to the end of a window [Alt] + [Ctrl] + [Shift]+[Page Down]
Extend a selection to include the
entire document. . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [A]
Select a vertical block of text. . . . . . . . . . . .[Ctrl] + [Shift] + [F8] with
Arrow keys
Extend a selection to a specific
location in a document. . . . . . . . . . . . . . . . .[F8 ] with arrow keys
Text in tables Press
Select the next cell’s contents. . . . . . . . . . .[Tab]
Select the preceding cell’s contents. . . . . .[Shift] + [Tab]
Extend a selection to adjacent cells. . . . . .[Shift] + Arrow key
Select a column. . . . . . . . . . . . . . . . . . . . . . .[Shift] + [Alt] + [Page
Down] - select the
column from top to bottom.
Press [Shift] + [Alt] + [Page
Up] - select the column
from bottom to top.
Select an entire table. . . . . . . . . . . . . . . . . . .[Alt] + [5] (Keypad
with Num Lock off)
Move One character to the left . . . . . . . . . .[Left Arrow]
Move One character to the right . . . . . . . .[Right Arrow]
Move One word to the left . . . . . . . . . . . . . .[Ctrl] + [Left Arrow]
Move One word to the right . . . . . . . . . . . .[Ctrl] + [Right Arrow]
Move One paragraph up . . . . . . . . . . . . . . . .[Ctrl] + [Up Arrow]
Move One paragraph down . . . . . . . . . . . . .[Ctrl] + [Down Arrow]
Move One cell to the left (in a table) . . . . .[Shift] + [Tab]
Move One cell to the right (in a table) . . .[Tab]
Move Up one line . . . . . . . . . . . . . . . . . . . . . .[Up Arrow]
Move Down one line . . . . . . . . . . . . . . . . . . .[Down Arrow]
Move To the end of a line . . . . . . . . . . . . . .[End]
Move To the beginning of a line . . . . . . . .[Home]
Move To the top of the window . . . . . . . . .[Alt] + [Ctrl] + [Page Up]
Move To the end of the window . . . . . . . . .[Alt] + [Ctrl] + [Page Down]
Move Up one screen (scrolling) . . . . . . . . . .[Page Up]
Move Down one screen (scrolling) . . . . . . .[Page Down]
Move To the top of the next page . . . . . . .[Ctrl] + [Page Down]
Move To the top of the previous page . . . .[Ctrl] + [Page Up]
Move To the end of a document . . . . . . . . .[Ctrl] + [End]
Move To the beginning of a document . . .[Ctrl] + [Home]
After opening a document, move to the
location you were working in last . . . . . . .[Shift] + [F5]
Move To the next cell in a row . . . . . . . . . .[Tab]
Move To the previous cell in a row . . . . . .[Shift] + [Tab]
Move To the first cell in a row . . . . . . . . . .[Alt] + [Home]
Move To the last cell in a row . . . . . . . . . . .[Alt] + [End]
Move To the first cell in a column . . . . . . .[Alt] + [Page Up]
Move To the last cell in a column . . . . . . .[Alt] + [Page Down]
Move To the previous row . . . . . . . . . . . . . .[Up Arrow]
Move To the next row . . . . . . . . . . . . . . . . . .[Down arrow]
Move One row up . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Shift] +[Up Arrow]
Move One row down . . . . . . . . . . . . . . . . . . .[Alt] + [Shift] +[Down Arrow]
of a word. Arrow]
Extend a selection to the end of a line. . .[Shift] + [End]
Extend a selection to the beginning
of a line. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [Home]
Extend a selection one line down. . . . . . . .[Shift] + [Down Arrow]
Extend a selection one line up. . . . . . . . . .[Shift] + [Up Arrow]
Extend a selection to the end of a para . .[Ctrl] + [Shift] +[DownArrow]
Extend a selection to the beginning
of a paragraph. . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [Up Arrow]
Extend a selection one screen down. . . . .[Shift] + [Page Down]
Extend a selection one screen up. . . . . . . .[Shift] + [Page Up]
Extend a selection to the beginning
of a document. . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [Home]
Extend a selection to the end of
a document. . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [End]
Extend selection to the end of a window [Alt] + [Ctrl] + [Shift]+[Page Down]
Extend a selection to include the
entire document. . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [A]
Select a vertical block of text. . . . . . . . . . . .[Ctrl] + [Shift] + [F8] with
Arrow keys
Extend a selection to a specific
location in a document. . . . . . . . . . . . . . . . .[F8 ] with arrow keys
Text in tables Press
Select the next cell’s contents. . . . . . . . . . .[Tab]
Select the preceding cell’s contents. . . . . .[Shift] + [Tab]
Extend a selection to adjacent cells. . . . . .[Shift] + Arrow key
Select a column. . . . . . . . . . . . . . . . . . . . . . .[Shift] + [Alt] + [Page
Down] - select the
column from top to bottom.
Press [Shift] + [Alt] + [Page
Up] - select the column
from bottom to top.
Select an entire table. . . . . . . . . . . . . . . . . . .[Alt] + [5] (Keypad
with Num Lock off)
Move One character to the left . . . . . . . . . .[Left Arrow]
Move One character to the right . . . . . . . .[Right Arrow]
Move One word to the left . . . . . . . . . . . . . .[Ctrl] + [Left Arrow]
Move One word to the right . . . . . . . . . . . .[Ctrl] + [Right Arrow]
Move One paragraph up . . . . . . . . . . . . . . . .[Ctrl] + [Up Arrow]
Move One paragraph down . . . . . . . . . . . . .[Ctrl] + [Down Arrow]
Move One cell to the left (in a table) . . . . .[Shift] + [Tab]
Move One cell to the right (in a table) . . .[Tab]
Move Up one line . . . . . . . . . . . . . . . . . . . . . .[Up Arrow]
Move Down one line . . . . . . . . . . . . . . . . . . .[Down Arrow]
Move To the end of a line . . . . . . . . . . . . . .[End]
Move To the beginning of a line . . . . . . . .[Home]
Move To the top of the window . . . . . . . . .[Alt] + [Ctrl] + [Page Up]
Move To the end of the window . . . . . . . . .[Alt] + [Ctrl] + [Page Down]
Move Up one screen (scrolling) . . . . . . . . . .[Page Up]
Move Down one screen (scrolling) . . . . . . .[Page Down]
Move To the top of the next page . . . . . . .[Ctrl] + [Page Down]
Move To the top of the previous page . . . .[Ctrl] + [Page Up]
Move To the end of a document . . . . . . . . .[Ctrl] + [End]
Move To the beginning of a document . . .[Ctrl] + [Home]
After opening a document, move to the
location you were working in last . . . . . . .[Shift] + [F5]
Move To the next cell in a row . . . . . . . . . .[Tab]
Move To the previous cell in a row . . . . . .[Shift] + [Tab]
Move To the first cell in a row . . . . . . . . . .[Alt] + [Home]
Move To the last cell in a row . . . . . . . . . . .[Alt] + [End]
Move To the first cell in a column . . . . . . .[Alt] + [Page Up]
Move To the last cell in a column . . . . . . .[Alt] + [Page Down]
Move To the previous row . . . . . . . . . . . . . .[Up Arrow]
Move To the next row . . . . . . . . . . . . . . . . . .[Down arrow]
Move One row up . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Shift] +[Up Arrow]
Move One row down . . . . . . . . . . . . . . . . . . .[Alt] + [Shift] +[Down Arrow]
Copy formatting from text. . . . . . . . . . . . . .[Ctrl] +
[Shift] + [C]
Apply copied formatting to text. . . . . . . . .[Ctrl] + [Shift] + [V]
Open the Font dialog box to change font. .[Ctrl] + [Shift] + [F]
Open the Font dialog box to change the
formatting of characters. . . . . . . . . . . . . . . .[Ctrl] + [D]
Change the case of letters. . . . . . . . . . . . . .[Shift] + [F3]
Format all letters as capitals. . . . . . . . . . . .[Ctrl] + [Shift] + [A]
Apply bold formatting. . . . . . . . . . . . . . . . . .[Ctrl] + [B]
Apply an underline. . . . . . . . . . . . . . . . . . . .[Ctrl] + [U]
Underline words but not spaces. . . . . . . . .[Ctrl] + [Shift] + [W]
Double-underline text. . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [D]
Apply hidden text formatting. . . . . . . . . . .[Ctrl] + [Shift] + [H]
Apply italic formatting. . . . . . . . . . . . . . . . .[Ctrl] + [I]
Format letters as small capitals. . . . . . . . .[Ctrl] + [Shift] + [K]
Apply subscript formatting
(automatic spacing). . . . . . . . . . . . . . . . . . . .[Ctrl] + [=]
Apply superscript formatting
(automatic spacing). . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [+]
Remove manual character formatting. . .[Ctrl] + [Space]
Change the selection to the Symbol font. [Ctrl] + [Shift] + [Q]
Display nonprinting characters. . . . . . . . . .[Ctrl] + [Shift] + [*]
Review text formatting. . . . . . . . . . . . . . . . .[Shift] + [F1]
Single-space lines. . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [1]
Double-space lines. . . . . . . . . . . . . . . . . . . . .[Ctrl] + [2]
Set 1.5-line spacing. . . . . . . . . . . . . . . . . . . . .[Ctrl] + [5]
Add or remove one line space
preceding a paragraph. . . . . . . . . . . . . . . . .[Ctrl] + [0]
Switch a paragraph between centered
and left-aligned. . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [E]
Switch a paragraph between justified
and left-aligned. . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [J]
Switch a paragraph between rightaligned
and left-aligned. . . . . . . . . . . . . . . .[Ctrl] + [R]
Left align a paragraph. . . . . . . . . . . . . . . . . .[Ctrl] + [L]
Indent a paragraph from the left. . . . . . . .[Ctrl] + [M]
Remove a paragraph indent from
the left. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [M]
Create a hanging indent. . . . . . . . . . . . . . . .[Ctrl] + [T]
Reduce a hanging indent. . . . . . . . . . . . . . .[Ctrl] + [Shift] + [T]
Remove paragraph formatting. . . . . . . . . .[Ctrl] + [Q]
Open Apply Styles task pane. . . . . . . . . . . .[Ctrl] + [Shift] + [S]
Open Styles task pane. . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [Shift] + [S]
Start AutoFormat. . . . . . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [K]
Apply the Normal style. . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [N]
Apply the Heading 1 style. . . . . . . . . . . . . . .[Alt] + [Ctrl] + [1]
Apply the Heading 2 style. . . . . . . . . . . . . . .[Alt] + [Ctrl] + [2]
Apply the Heading 3 style. . . . . . . . . . . . . . .[Alt] + [Ctrl] + [3]
Apply copied formatting to text. . . . . . . . .[Ctrl] + [Shift] + [V]
Open the Font dialog box to change font. .[Ctrl] + [Shift] + [F]
Open the Font dialog box to change the
formatting of characters. . . . . . . . . . . . . . . .[Ctrl] + [D]
Change the case of letters. . . . . . . . . . . . . .[Shift] + [F3]
Format all letters as capitals. . . . . . . . . . . .[Ctrl] + [Shift] + [A]
Apply bold formatting. . . . . . . . . . . . . . . . . .[Ctrl] + [B]
Apply an underline. . . . . . . . . . . . . . . . . . . .[Ctrl] + [U]
Underline words but not spaces. . . . . . . . .[Ctrl] + [Shift] + [W]
Double-underline text. . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [D]
Apply hidden text formatting. . . . . . . . . . .[Ctrl] + [Shift] + [H]
Apply italic formatting. . . . . . . . . . . . . . . . .[Ctrl] + [I]
Format letters as small capitals. . . . . . . . .[Ctrl] + [Shift] + [K]
Apply subscript formatting
(automatic spacing). . . . . . . . . . . . . . . . . . . .[Ctrl] + [=]
Apply superscript formatting
(automatic spacing). . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [+]
Remove manual character formatting. . .[Ctrl] + [Space]
Change the selection to the Symbol font. [Ctrl] + [Shift] + [Q]
Display nonprinting characters. . . . . . . . . .[Ctrl] + [Shift] + [*]
Review text formatting. . . . . . . . . . . . . . . . .[Shift] + [F1]
Single-space lines. . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [1]
Double-space lines. . . . . . . . . . . . . . . . . . . . .[Ctrl] + [2]
Set 1.5-line spacing. . . . . . . . . . . . . . . . . . . . .[Ctrl] + [5]
Add or remove one line space
preceding a paragraph. . . . . . . . . . . . . . . . .[Ctrl] + [0]
Switch a paragraph between centered
and left-aligned. . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [E]
Switch a paragraph between justified
and left-aligned. . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [J]
Switch a paragraph between rightaligned
and left-aligned. . . . . . . . . . . . . . . .[Ctrl] + [R]
Left align a paragraph. . . . . . . . . . . . . . . . . .[Ctrl] + [L]
Indent a paragraph from the left. . . . . . . .[Ctrl] + [M]
Remove a paragraph indent from
the left. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [M]
Create a hanging indent. . . . . . . . . . . . . . . .[Ctrl] + [T]
Reduce a hanging indent. . . . . . . . . . . . . . .[Ctrl] + [Shift] + [T]
Remove paragraph formatting. . . . . . . . . .[Ctrl] + [Q]
Open Apply Styles task pane. . . . . . . . . . . .[Ctrl] + [Shift] + [S]
Open Styles task pane. . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [Shift] + [S]
Start AutoFormat. . . . . . . . . . . . . . . . . . . . . .[Alt] + [Ctrl] + [K]
Apply the Normal style. . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [N]
Apply the Heading 1 style. . . . . . . . . . . . . . .[Alt] + [Ctrl] + [1]
Apply the Heading 2 style. . . . . . . . . . . . . . .[Alt] + [Ctrl] + [2]
Apply the Heading 3 style. . . . . . . . . . . . . . .[Alt] + [Ctrl] + [3]
Function Key Shortcuts
Get Help or visit Microsoft Office Online. [F1]
Move text or graphics. . . . . . . . . . . . . . . . . .[F2]
Repeat the last action. . . . . . . . . . . . . . . . . .[F4]
Choose the Go To command (Home tab). .[F5]
Go to the next pane or frame. . . . . . . . . . .[F6]
Choose the Spelling command
(Review tab). . . . . . . . . . . . . . . . . . . . . . . . . . .[F7]
Extend a selection. . . . . . . . . . . . . . . . . . . . .[F8]
Update the selected fields. . . . . . . . . . . . . .[F9]
Show KeyTips. . . . . . . . . . . . . . . . . . . . . . . . . .[F10]
Go to the next field. . . . . . . . . . . . . . . . . . . .[F11]
Choose the Save As command
(Microsoft Office Button). . . . . . . . . . . . . . .[F12]
Start context-sensitive Help or reveal
formatting. . . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [F1]
Copy text. . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [F2]
Change the case of letters. . . . . . . . . . . . . .[Shift] + [F3]
Repeat a Find or Go To action. . . . . . . . . . .[Shift] + [F4]
Move to the last change. . . . . . . . . . . . . . . .[Shift] + [F5]
Go to the previous pane or frame
(after pressing F6). . . . . . . . . . . . . . . . . . . . . .[Shift] + [F6]
Choose the Thesaurus command
(Review tab, Proofing group). . . . . . . . . . . .[Shift] + [F7]
Shrink a selection. . . . . . . . . . . . . . . . . . . . . .[Shift] + [F8]
Switch between a field code and its result. [Shift] + [F9]
Display a shortcut menu. . . . . . . . . . . . . . . .[Shift] + [F10]
Go to the previous field. . . . . . . . . . . . . . . .[Shift] + [F11]
Choose the Save command
(Microsoft Office Button). . . . . . . . . . . . . . .[Shift] + [F12]
Choose the Print Preview command
(Microsoft Office Button). . . . . . . . . . . . . . .[Ctrl] + [F2]
Cut to the Spike. . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F3]
Close the window. . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F4]
Go to the next window. . . . . . . . . . . . . . . . .[Ctrl] + [F6]
Insert an empty field. . . . . . . . . . . . . . . . . . .[Ctrl] + [F9]
Maximize the document window. . . . . . . .[Ctrl] + [F10]
Lock a field. . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F11]
Choose the Open command
(Microsoft Office Button). . . . . . . . . . . . . . .[Ctrl] + [F12]
Insert the contents of the Spike. . . . . . . . .[Ctrl] + [Shift] + [F3]
Edit a bookmark. . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [F5]
Go to the previous window. . . . . . . . . . . . .[Ctrl] + [Shift] + [F6]
Update linked information in an
Office Word 2007 source document. . . . .[Ctrl] + [Shift] + [F7]
Extend a selection or block. . . . . . . . . . . . .[Ctrl] + [Shift] + [F8] >
Arrow key
Unlink a field. . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [F9]
Unlock a field. . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [F11]
Choose the Print command
(Microsoft Office Button). . . . . . . . . . . . . . .[Ctrl] + [Shift] + [F12]
Go to the next field. . . . . . . . . . . . . . . . . . . .[Alt] + [F1]
Create a new Building Block. . . . . . . . . . . .[Alt] + [F3]
Exit Office Word 2007. . . . . . . . . . . . . . . . . .[Alt] + [F4]
Restore the program window size. . . . . . .[Alt] + [F5]
Move from an open dialog box back
to the document, for dialog boxes
such as Find and Replace that support
this behavior. . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [F6]
Find the next misspelling or
grammatical error. . . . . . . . . . . . . . . . . . . . .[Alt] + [F7]
Run a macro. . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [F8]
Switch between all field codes and
their results. . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [F9]
Maximize the program window. . . . . . . . .[Alt] + [F10]
Display Microsoft Visual Basic code. . . . . .[Alt] + [F11]
Go to the previous field. . . . . . . . . . . . . . . .[Alt] + [Shift] + [F1]
Choose the Save command
(Microsoft Office Button). . . . . . . . . . . . . . .[Alt] + [Shift] + [F2]
Display the Research task pane. . . . . . . . . .[Alt] + [Shift] + [F7]
Run GOTOBUTTON or MACROBUTTON
from the field that displays the
field results. . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Shift] + [F9]
Display a menu or message for a smart tag.[Alt] + [Shift] + [F10]
Display Microsoft System Information. . .[Ctrl] + [Alt] + [F1]
Choose the Open command
(Microsoft Office Button). . . . . . . . . . . . . . .[Ctrl] + [Alt] + [F2]
Move text or graphics. . . . . . . . . . . . . . . . . .[F2]
Repeat the last action. . . . . . . . . . . . . . . . . .[F4]
Choose the Go To command (Home tab). .[F5]
Go to the next pane or frame. . . . . . . . . . .[F6]
Choose the Spelling command
(Review tab). . . . . . . . . . . . . . . . . . . . . . . . . . .[F7]
Extend a selection. . . . . . . . . . . . . . . . . . . . .[F8]
Update the selected fields. . . . . . . . . . . . . .[F9]
Show KeyTips. . . . . . . . . . . . . . . . . . . . . . . . . .[F10]
Go to the next field. . . . . . . . . . . . . . . . . . . .[F11]
Choose the Save As command
(Microsoft Office Button). . . . . . . . . . . . . . .[F12]
Start context-sensitive Help or reveal
formatting. . . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [F1]
Copy text. . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [F2]
Change the case of letters. . . . . . . . . . . . . .[Shift] + [F3]
Repeat a Find or Go To action. . . . . . . . . . .[Shift] + [F4]
Move to the last change. . . . . . . . . . . . . . . .[Shift] + [F5]
Go to the previous pane or frame
(after pressing F6). . . . . . . . . . . . . . . . . . . . . .[Shift] + [F6]
Choose the Thesaurus command
(Review tab, Proofing group). . . . . . . . . . . .[Shift] + [F7]
Shrink a selection. . . . . . . . . . . . . . . . . . . . . .[Shift] + [F8]
Switch between a field code and its result. [Shift] + [F9]
Display a shortcut menu. . . . . . . . . . . . . . . .[Shift] + [F10]
Go to the previous field. . . . . . . . . . . . . . . .[Shift] + [F11]
Choose the Save command
(Microsoft Office Button). . . . . . . . . . . . . . .[Shift] + [F12]
Choose the Print Preview command
(Microsoft Office Button). . . . . . . . . . . . . . .[Ctrl] + [F2]
Cut to the Spike. . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F3]
Close the window. . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F4]
Go to the next window. . . . . . . . . . . . . . . . .[Ctrl] + [F6]
Insert an empty field. . . . . . . . . . . . . . . . . . .[Ctrl] + [F9]
Maximize the document window. . . . . . . .[Ctrl] + [F10]
Lock a field. . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F11]
Choose the Open command
(Microsoft Office Button). . . . . . . . . . . . . . .[Ctrl] + [F12]
Insert the contents of the Spike. . . . . . . . .[Ctrl] + [Shift] + [F3]
Edit a bookmark. . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [F5]
Go to the previous window. . . . . . . . . . . . .[Ctrl] + [Shift] + [F6]
Update linked information in an
Office Word 2007 source document. . . . .[Ctrl] + [Shift] + [F7]
Extend a selection or block. . . . . . . . . . . . .[Ctrl] + [Shift] + [F8] >
Arrow key
Unlink a field. . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [F9]
Unlock a field. . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [F11]
Choose the Print command
(Microsoft Office Button). . . . . . . . . . . . . . .[Ctrl] + [Shift] + [F12]
Go to the next field. . . . . . . . . . . . . . . . . . . .[Alt] + [F1]
Create a new Building Block. . . . . . . . . . . .[Alt] + [F3]
Exit Office Word 2007. . . . . . . . . . . . . . . . . .[Alt] + [F4]
Restore the program window size. . . . . . .[Alt] + [F5]
Move from an open dialog box back
to the document, for dialog boxes
such as Find and Replace that support
this behavior. . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [F6]
Find the next misspelling or
grammatical error. . . . . . . . . . . . . . . . . . . . .[Alt] + [F7]
Run a macro. . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [F8]
Switch between all field codes and
their results. . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [F9]
Maximize the program window. . . . . . . . .[Alt] + [F10]
Display Microsoft Visual Basic code. . . . . .[Alt] + [F11]
Go to the previous field. . . . . . . . . . . . . . . .[Alt] + [Shift] + [F1]
Choose the Save command
(Microsoft Office Button). . . . . . . . . . . . . . .[Alt] + [Shift] + [F2]
Display the Research task pane. . . . . . . . . .[Alt] + [Shift] + [F7]
Run GOTOBUTTON or MACROBUTTON
from the field that displays the
field results. . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Shift] + [F9]
Display a menu or message for a smart tag.[Alt] + [Shift] + [F10]
Display Microsoft System Information. . .[Ctrl] + [Alt] + [F1]
Choose the Open command
(Microsoft Office Button). . . . . . . . . . . . . . .[Ctrl] + [Alt] + [F2]
Microsoft Office Power Point Shortcuts
General PowerPoint Tasks
Move clockwise among panes in
Normal view. . . . . . . . . . . . . . . . . . . . . . . . . . .[F6]
Move counterclockwise among panes in
Normal view. . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [F6]
Switch between Slides and Outline tabs
in the Outline and Slides pane in
Normal view. . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [Tab]
Insert Shape . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] > [N]>[S]>[H] >Arrow
Keys > [Ctrl] + [Enter]
Insert Text Box . . . . . . . . . . . . . . . . . . . . . . . .[Alt] > [N] > [Tab] > [Ctrl] +
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Enter]
Insert Object . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] > [N] > [J] >Arrow Keys
> [Ctrl] + [Enter]
Insert WordArt . . . . . . . . . . . . . . . . . . . . . . . .[Alt] > [N] > [W] > Arrow
Keys > [Enter]
Normal view. . . . . . . . . . . . . . . . . . . . . . . . . . .[F6]
Move counterclockwise among panes in
Normal view. . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [F6]
Switch between Slides and Outline tabs
in the Outline and Slides pane in
Normal view. . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [Tab]
Insert Shape . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] > [N]>[S]>[H] >Arrow
Keys > [Ctrl] + [Enter]
Insert Text Box . . . . . . . . . . . . . . . . . . . . . . . .[Alt] > [N] > [Tab] > [Ctrl] +
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Enter]
Insert Object . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] > [N] > [J] >Arrow Keys
> [Ctrl] + [Enter]
Insert WordArt . . . . . . . . . . . . . . . . . . . . . . . .[Alt] > [N] > [W] > Arrow
Keys > [Enter]
Selections
Launch the Selection pane. . . . . . . . . . . . . .[Alt]
> [C] > [D] > [S] > [P]
Cycle the focus through different panes. [F6]
Display the context menu. . . . . . . . . . . . . .[Shift] + [F10]
Move the focus to a single item or group. [Up Arrow] or[Down Arrow]
Move the focus from an item in a group
to its parent group. . . . . . . . . . . . . . . . . . . . .[Left Arrow]
Move the focus from a group to the first
item in that group. . . . . . . . . . . . . . . . . . . . .[Right Arrow]
Expand a focused group and all its child
groups. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[*] (keypad only)
Expand a focused group. . . . . . . . . . . . . . . . [+] (keypad only)
Collapse a focused group. . . . . . . . . . . . . . .[-] (keypad only)
Move the focus to an item and select it. .[Shift] + [Up Arrow] or
[Shift] + [Down Arrow]
Move a selected item forward. . . . . . . . . . .[Ctrl] + [Shift] + [F]
Move a selected item backward. . . . . . . . . .[Ctrl] + [Shift] + [B]
Show or hide a focused item. . . . . . . . . . . .[Ctrl] + [Shift] + [S]
Rename a focused item. . . . . . . . . . . . . . . . .[F2]
Switch the keyboard focus within the
Selection pane between tree view and
the Show All and Hide All buttons. . . . . .[Tab] or [Shift] + [Tab]
Collapse all groups. . . . . . . . . . . . . . . . . . . . .[Alt] + [Shift] + [1]
Expand all groups. . . . . . . . . . . . . . . . . . . . .[Alt] + [Shift] + [9]
Cycle the focus through different panes. [F6]
Display the context menu. . . . . . . . . . . . . .[Shift] + [F10]
Move the focus to a single item or group. [Up Arrow] or[Down Arrow]
Move the focus from an item in a group
to its parent group. . . . . . . . . . . . . . . . . . . . .[Left Arrow]
Move the focus from a group to the first
item in that group. . . . . . . . . . . . . . . . . . . . .[Right Arrow]
Expand a focused group and all its child
groups. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[*] (keypad only)
Expand a focused group. . . . . . . . . . . . . . . . [+] (keypad only)
Collapse a focused group. . . . . . . . . . . . . . .[-] (keypad only)
Move the focus to an item and select it. .[Shift] + [Up Arrow] or
[Shift] + [Down Arrow]
Move a selected item forward. . . . . . . . . . .[Ctrl] + [Shift] + [F]
Move a selected item backward. . . . . . . . . .[Ctrl] + [Shift] + [B]
Show or hide a focused item. . . . . . . . . . . .[Ctrl] + [Shift] + [S]
Rename a focused item. . . . . . . . . . . . . . . . .[F2]
Switch the keyboard focus within the
Selection pane between tree view and
the Show All and Hide All buttons. . . . . .[Tab] or [Shift] + [Tab]
Collapse all groups. . . . . . . . . . . . . . . . . . . . .[Alt] + [Shift] + [1]
Expand all groups. . . . . . . . . . . . . . . . . . . . .[Alt] + [Shift] + [9]
Slide Show Shortcuts
Start the presentation from beginning. . .[F5]
Perform the next animation or advance
to the next slide. . . . . . . . . . . . . . . . . . . . . . .[N], [Enter], [Page Down],
[Right Arrow], [Down
Arrow], or [Space]
Perform the previous animation or
return to the previous slide. . . . . . . . . . . . .[P], [Page Up], [Left
Arrow], [Up Arrow], or
[Backspace]
Go to slide number. . . . . . . . . . . . . . . . . . . . .number + [Enter]
Display a blank black slide, or return to
the presentation from a blank black slide. [B] or [.]
Display a blank white slide, or return to
the presentation from a blank white slide. [W] or [,]
Stop or restart an automatic presentation. [S]
End a presentation. . . . . . . . . . . . . . . . . . . . .[Esc] or [-]
Erase on-screen annotations. . . . . . . . . . . .[E]
Go to the next slide, if the next slide
is hidden. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[H]
Set new timings while rehearsing. . . . . . .[T]
Use original timings while rehearsing. . .[O]
Use a mouse click to advance while
rehearsing. . . . . . . . . . . . . . . . . . . . . . . . . . . .[M]
Return to the first slide. . . . . . . . . . . . . . . .[1] + [Enter]
Redisplay hidden pointer or change the
pointer to a pen. . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [P]
Redisplay hidden pointer or change the
pointer to an arrow. . . . . . . . . . . . . . . . . . . .[Ctrl] + [A]
Hide the pointer and navigation button
immediately. . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [H]
Hide the pointer and navigation button
in 15 seconds. . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [U]
Display the shortcut menu. . . . . . . . . . . . .[Shift] + [F10]
Go to the first or next hyperlink on
a slide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Tab]
Go to the last or previous hyperlink on
a slide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [Tab]
Perform the “mouse click” behavior of
the selected hyperlink. . . . . . . . . . . . . . . . . .[Enter] while a hyperlink is
selected
Perform the next animation or advance
to the next slide. . . . . . . . . . . . . . . . . . . . . . .[N], [Enter], [Page Down],
[Right Arrow], [Down
Arrow], or [Space]
Perform the previous animation or
return to the previous slide. . . . . . . . . . . . .[P], [Page Up], [Left
Arrow], [Up Arrow], or
[Backspace]
Go to slide number. . . . . . . . . . . . . . . . . . . . .number + [Enter]
Display a blank black slide, or return to
the presentation from a blank black slide. [B] or [.]
Display a blank white slide, or return to
the presentation from a blank white slide. [W] or [,]
Stop or restart an automatic presentation. [S]
End a presentation. . . . . . . . . . . . . . . . . . . . .[Esc] or [-]
Erase on-screen annotations. . . . . . . . . . . .[E]
Go to the next slide, if the next slide
is hidden. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[H]
Set new timings while rehearsing. . . . . . .[T]
Use original timings while rehearsing. . .[O]
Use a mouse click to advance while
rehearsing. . . . . . . . . . . . . . . . . . . . . . . . . . . .[M]
Return to the first slide. . . . . . . . . . . . . . . .[1] + [Enter]
Redisplay hidden pointer or change the
pointer to a pen. . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [P]
Redisplay hidden pointer or change the
pointer to an arrow. . . . . . . . . . . . . . . . . . . .[Ctrl] + [A]
Hide the pointer and navigation button
immediately. . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [H]
Hide the pointer and navigation button
in 15 seconds. . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [U]
Display the shortcut menu. . . . . . . . . . . . .[Shift] + [F10]
Go to the first or next hyperlink on
a slide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Tab]
Go to the last or previous hyperlink on
a slide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [Tab]
Perform the “mouse click” behavior of
the selected hyperlink. . . . . . . . . . . . . . . . . .[Enter] while a hyperlink is
selected
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